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Administrative Assistant

Big Jeff Audio is seeking a reliable and detail-oriented Administrative Assistant to support our office, bookkeeping, and day-to-day administrative operations.

This position provides clerical and administrative support while assisting with bookkeeping tasks involving accounts payable, accounts receivable, and general ledger items. The Administrative Assistant will work closely with the Office Manager and help keep important records, communications, and office processes accurate and organized.

The ideal candidate has strong QuickBooks and Microsoft Excel knowledge, excellent communication and organizational skills, and the ability to work independently while contributing to a fast-paced, team-oriented environment.

Pay:
$16.00 - $18.00 per hour

Position Overview

The Administrative Assistant supports the Office Manager with clerical, administrative, and bookkeeping-related responsibilities. This role requires strong attention to detail, effective time management, accuracy, and the flexibility to assist with changing office priorities.

This is a full-time, on-site position requiring professionalism, confidentiality, strong follow-through, and the ability to learn and use multiple software systems.

Responsibilities

• Work closely with the Office Manager on daily office priorities
• Provide clerical and administrative support as requested
• Assist with bookkeeping tasks involving accounts payable, accounts receivable, and general ledger items
• Enter, review, and maintain accurate information in QuickBooks, Microsoft Excel, and other company systems
• Organize and maintain office documents, records, spreadsheets, and electronic files
• Prepare correspondence, reports, and other administrative materials
• Assist with data entry, document processing, and recordkeeping
• Communicate professionally with company leadership, team members, customers, and vendors as needed
• Help identify and resolve clerical or recordkeeping discrepancies
• Learn and use the software programs required for company operations
• Manage multiple assignments and complete tasks within established deadlines
• Support additional office projects and responsibilities as assigned

What We’re Looking For

• Bookkeeping knowledge and experience supporting basic accounting processes
• Extensive working knowledge of QuickBooks and Microsoft Excel
• Strong clerical, typing, and data-entry skills
• Excellent written and verbal communication skills
• Strong organizational and time-management abilities
• Exceptional attention to detail and commitment to accuracy
• Professionalism, integrity, and respect for confidential information
• Ability to work effectively and independently in a fast-paced environment
• Ability to contribute as part of a team and adapt to changing priorities
• Proficiency with or ability to learn various software programs

Benefits (Available After 60 Days)

• Health Insurance (company pays 80%)
• Free Dental
• Free Vision
• Free Life Insurance (company paid)
• Paid Time Off
• Employee Discount

Insurance benefits are available to eligible full-time employees after 60 days of employment.

Schedule

• Monday to Friday: 8:00 AM - 4:30 PM
• 40 hours per week
• 30-minute lunch
• (2) paid 10-minute breaks

Requirements

• Proficient in Microsoft Excel (beyond basic level)
• Experience with QuickBooks is a plus
• Strong multitasking and organizational skills
• Excellent attention to detail
• Solid computer literacy and willingness to learn new systems
• Comfortable asking questions to ensure accuracy and efficiency

Language Requirements

• English (required)

Additional Information

• Job Type: Full-time
• Location: On-site
• Remote Work: No
• Paid Training: Yes

Learn More About Big Jeff Audio

• Website: bigjeffaudio.com
• Facebook: facebook.com/bigjeffaudio

Apply Now

Please complete the application form below and include the position you are applying for.